Corporate Services

Accessibility:

Office Supplies:

NLMA pens and notebooks, as well as white board markers, are available on-site. All other office supplies must be provided by the meeting organizer, including copying and printing, unless agreed to otherwise.

Parking:

NLMA House has 30 parking places, two of which are reserved for holders of Accessible Parking Permits. About 17 places are required for those working in the building during office hours, leaving 11 places for guests. It also shares these entrance off MacDonald Drive with the Kingdom Hall of Jehovah’s Witnesses; occasionally, overflow parking is available there. Meeting organizers should make their participants aware of the parking limitations, encouraging alternate parking or taxies when necessary.

Disruptive Behaviour:

The NLMA House layout necessitates a working lobby. Allowing participants to congregate outside of designated meeting rooms is disruptive to NLMA staff. The meeting organizer must make every attempt to keep participants in designated meeting rooms with doors closed.

Conferencing:

Audio conferencing is provided by Bell Conferencing Solutions and will be billed back to the meeting organizer. Alternatively, the meeting organizer may use their own audio conferencing service. Video conferencing is provided by Teams or Zoom.

Catering:

Catering must be arranged by the meeting organizer, ensuring billing back to the organizer and not the NLMA where possible. Food must be in individual, self-contained containers; buffet-style is not permitted. Beverages, condiments, and associated supplies should also be supplied by the organizer where possible to avoid use of NLMA supplies. Because refrigeration capacity is limited, delivery should be as close to meal time as possible.

Clean Up:

The meeting organizer is responsible for ensuring the rooms are returned to their original condition and all touch surfaces are disinfected. This includes ensuring all garbage and recyclables are placed in their proper containers, and the dishwasher is loaded and started. NLMA’s janitorial service is weekly, not daily, and the room must be left ready for the next meeting.

Damages:

Damages should be reported to the NLMA immediately so that action can be taken to minimize and ensure it is addressed. Depending on the cause and severity of the damage, the NLMA reserves the right to seek total or partial reimbursement for repair.